Circulation
The
A. M. Al-Refai Library services and facilities are extended to the following
categories:
Faculty: Full-time
and part-time faculty members.
Staff: Administrative and academic
support staff.
Students: Students who are currently enrolled in GUST.
Alumni: Members of
the GUST Alumni Association.
Community Users: Users not affiliated
with GUST may utilize Library services by obtaining
a Library
membership. To become a member, the applicant must fill
out a
form and submit it at the circulation desk along with a
copy of their civil ID, two stamp size photos, and a nominal refundable
deposit.
Loan Policy
| Categories |
Loan
Period |
Maximum Books |
|
1 month |
10 |
|
1 month |
10 |
|
15 days |
5 |
|
15 days |
3 |
|
15 days |
3 |
Library
users are accountable for items borrowed on their ID card. Books
required for teaching purposes may be borrowed by faculty as
a departmental loan for one
semester. This privilege is restricted to GUST faculty.
Returns and Fines
Books should
be returned to the circulation desk on or before the due date.
Failure to
return books on time will result in a fine. An overdue
book will automatically block a user from borrowing other
Library items. The Library will send
users two overdue notices. Failure to receive an overdue notice does not
exempt a borrower from a fine.
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Fines
and penalties
1.
Overdue Fine
Students are
charged a fine of 100 Fils per day, per book (up to a maximum of 15 days)
unless the book is returned within the 3-day grace period.
2.
Damaged or Lost Items
If a user loses an item, they will be charged the replacement
cost of the item, a KD.10 processing fee and any overdue fines
that apply.
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Reserve Materials
Faculty can place items on reserve (books and articles) in the
Library. The reserve
system allows limited materials to receive maximum use by students
for a
particular class.
- Users must
present their University ID cards at the circulation
desk. One item per user may be checked out at one time.
- Reserve
materials are due two hours from the time of check-out. Items are
available for overnight loan after 2:00 p.m. and must be
returned the following day at 8:00 a.m.
- Users have to
return reserve items to the circulation desk. Items returned to any other
location will not be counted as returned until they are back in
reserve. Users are responsible for returning any reserve item they take to the
copy center.
- The heavy demand
for items placed on Reserve requires a strict overdue policy. No one is exempt or
excused from overdue fines.
- Late return
- Lost items
- If a user loses an
item, they will be charged the replacement cost
of the item, a KD.10 processing fee and any
overdue fines that apply.
- The Library will
consider a reserve item "LOST" if it is overdue for more than 15
working days.
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Audiovisual Circulation
- Audiovisual
materials may be checked-out to current GUST faculty, staff, and students.
- The loan period
is 5 days for faculty and 3 days for staff and students.
- A maximum of 3
audiovisual items may be checked-out.
- CDs and DVDs are
for Library use only.
- All audiovisual
items must be returned in person to the Library circulation
desk.
- Overdue items
are subject to a fine of KD 1 per day.
- Lost Items
- If a user loses an item, they will be
charged the replacement cost of the item, a
KD.10 processing fee and any overdue fines that
apply.
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Non-Circulating Materials
Normally non-circulating materials cannot be taken out of the
Library. However, in case of a pressing need, such materials may
be checked out by a faculty member for a few hours or overnight.
Recalls and Renewals
- Items on hold
are checked-out on a "First Come, First Served" basis and cannot be
recalled.
- Renewals may be
made in person at the circulation desk or online via
the Library online catalog
(Horizon Information Portal).
- Items may be renewed up to two times online.
After the second renewal, users must renew items in
person at the Library's circulation desk.
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Purchase Request
To request the Library to purchase
books, journals, databases, and audiovisual materials for its
collection, users must
search
the Library online catalog to make sure that
the item is not already available in
the Library collection. If
the item is not available, they must submit the appropriate purchase
request
form (available
online for
download)
to the Library. Users
will be notified by email when requested items are available for
check-out.
Note:
The decision whether or not to purchase an item is at the
discretion of the Library administration.
Document Delivery &
Inter-Library Loan (DD & ILL)
Faculty, staff, and
students are eligible for Document Delivery and Interlibrary Loan services.
Requests must be submitted to the Library using the document delivery
request form (available online for
download).
Users may submit a maximum
of 3 DD/ILL requests per month. Requests exceeding this limit will be
returned to the user. The average processing time
for a DD/ILL request is 3-7 days for journal articles and 5-10 days for books.
Users will be notified by email when requested items are ready for pickup.
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Internet Use Policies
- The Library
computers are for users conducting course-related searches
using databases subscribed by the Library or available through
internet.
- Use of a computer
is limited to 30 minutes when others are waiting.
The following
are prohibited in the Library:
- Using computers for
personal emails, chatting, and social networking
-
Playing games
-
Attempting to make changes to computer settings
or installing software
-
Downloading programs
- The Library is not responsible for computer viruses or
loss of data.
- This facility
and the equipment in the Library are provided to further the educational
mission of GUST.
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Electronic Resources
Electronic resources made
available by the Library to faculty, staff, students, and
alumni are for research and
related activities. Use must be in accordance with the Library policy. In
addition, copyright law and contractual license agreements govern
access.
Responsibilities of
Library Users
- Users must not abuse
borrowing privileges by lending ID’s or
borrowed items to others.
- Users are held
responsible for checked-out materials until they are returned to the
Library.
- Users must keep track of
their checked-out Library materials and act immediately upon receiving recall
or overdue notices.
- Materials may be recalled
to be put on reserve for classes or for use by another user.
- Users are not allowed to check-out any new materials
until overdue items are returned and fines paid.
- Library resources are meant to be used by all users.
Hence, proper care is strongly urged. It is forbidden to
cut, tear, or deface (mark by pencil, pen, or highlighter)
Library materials.
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Conduct
- Food,
drinks, and the use of mobile phones are not permitted in the
Library.
- The Library is a place for
study and reflection, so talking is discouraged.
- Reserving seats is not permitted.
- Books and other articles left for any length of time on
chairs and tables will be removed by Library staff.
- The Library does not accept
responsibility for the loss of any personal belongings.
- Users may be requested
to leave the Library if they are violating any Library rules
and regulations.
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